Logistics

Getting Here

Please find the venue and travel information here.

A more detailed map of the amenities surrounding the conference venue can be found on this map.

College accommodation booked with your conference registration

If you included a room booking with your conference registration you will find the name of the College and type of room booking on your registration receipt (from the Cambridge eSales system).  An overview of the rooms that were available (now all fully booked), room policies and details of the check-in process for when you arrive can be found on the accommodation webpage.

During the conference

The conference programme starts at 9.00am on Monday 2nd July and ends at lunchtime on Friday 6th July.  The registration/help desk will be open from 8.30am every day (this coincides with the opening time of the Guildhall).  When you first arrive at the conference go to the registration desk to collect your lanyard and conference goodie bag.  Please wear your lanyard during all conference activities - the Guildhall is in the centre of Cambridge and open to the general public so you will need your lanyard to gain access to the conference section.

Members of the LOC will be wearing green lanyards (regular participants will have blue lanyards) - if you need assistance please go to the registration/help desk which should be manned at most times, or ask someone wearing a green lanyard for help.

The talks will be held in the Large Hall (follow signs on the day).  Posters will be displayed at the back of the Large Hall and in the Small Hall - a guide to the layout of the posters can be viewed here.  Refreshment breaks and the welcome reception will be in the Small Hall (next to the Large Hall).

Refreshments

There will be a tea/coffee break mid-morning and mid-afternoon during which drinks and biscuits will be served.

Please note that no lunch is provided as part of the conference package.  The Guildhall is located in the very centre of Cambridge with many lunch options nearby.  For some suggestions of nearby food options please see this map.

A reusable water bottle is provided in your conference welcome bag - to minimise plastic waste we ask you to use this instead of throw-away cups and water bottles - there will be jugs of drinking water on the bar in the small hall from which you can fill your bottle or please ask a Guildhall steward to fill your bottle for you.

Social Events

As part of your delegate package during your time here in Cambridge we offered participation in one of our two social activities which will occur on Wednesday 04 July in the afternoon.  During the registration process you will have chosen one of the following or none (please note that if you selected "none" then your lanyard will not have a sticker for an event).  Please follow the links below to find out more information on your selected event:

1)      Walking tour of the Cambridge Colleges - lanyard sticker "C"

2)      Trip to Mullard Radio Astronomy Observatory (MRAO) Lord’s Bridge - lanyard sticker "L"

Presentation formats

Talks

The time and date of your talk is listed in the conference programme.  Except for invited talks, talk presentations are of the format 15 + 5 minutes; we have a packed programme so please make sure your presentation stays within the 15 minute allocation.  You will not be able to use your own laptop for your talk presentation - talks will be uploaded to a centralised AV system.  A member of the LOC (green lanyards) will be in the Large Hall (near the stage area) from 8.30am in morning before the first session and in the breaktimes to collect your talk on a USB stick.  A centralised computer will be used and presentations need to be uploaded to this computer before the start of each session so please let us have your presentation file as soon as possible.  To assist the AV process please ensure that your file is named with the convention: FullName_Day_AM/PM.filetype, e.g. DidierQueloz_Monday_AM.pptx.  Accepted file types are: PowerPoint, KeyNote and PDF.

Please ensure that you are in the Large Hall 5 minutes before the start time for your talk so we can get you miked up for your presentation during the question time of the previous talk.

At any time you can give a LOC member your talk via a USB stick (all LOC members will have a USB stick for this), however we must have your talk in the break time before your session at the latest. 

Any questions please email the LOC: info@exoplanetscience2.org.

Posters

Poster boards are 2 metres high and 1 metre wide; please ensure your poster fits within this area (e.g. A0 portrait would be suitable).  Velcro hangers will be provided for you to attach your poster to the board.  Your poster is allocated to a unique numbered board.  Please check the poster programme to find out which number your poster has been allocated.  Posters are located within the Poster Labyrinth ("an enormous otherworldly maze") - click here to help navigate the maze.  The numbering scheme is to try to make it easier for someone interested in your poster to find it.  Your poster can be displayed from Monday morning until the end of the conference (Friday lunchtime).  There are two specific poster viewing sessions on Tuesday and Thursday evening.  We have added free drinks vouchers for these sessions to everyone's conference pack as an incentive to participate in the poster sessions.  Any posters remaining after the end of the conference will be disposed of, so please remember to collect your poster at the end of the Friday session if you wish to keep it.

Code of conduct

By attending Exo2 you are agreeing to our code of conduct.